4 Tools and Habits to Maintain Office Equipment

A businesses office environment contains a lot of vital equipment which finds use on a day to day basis. Computers and their peripherals, business printers and copiers, are all commonly found in office environments. As these tools find use, they often accumulate wear and tear that causes them to operate slower, or cease to function altogether in the long-term.

The electronics necessary to run a successful office are expensive, difficult to replace and a major part of achieving high work efficiency. These vital tools for the workforce can be preserved, however, and made to last far longer than many would expect. By adopting just a few workplace habits, and using some inexpensive tools, it’s easily possible to keep these important electronics operating at peak efficiency. Detailed below are a few simple ways to perform routine maintenance on these important pieces of equipment.


1. Compressed Air Spray

Electronics attract a lot of dust, and computer equipment is especially partial to gathering large quantities within its fans and case. As dust accumulates in the fans, they begin to slow down, which in turn causes the running temperature of the computer to increase substantially. Furthermore, dust is attracted to the surfaces of the components installed within the unit itself, which can be damaging long-term. Increased running temperatures can substantially affect the performance of a computer, and lead to slow down and even system failure.

Using compressed air to clean out a computer is a tried and true method. Simply turn off the unit, and begin spraying away the dust, being careful to remain a few inches from the surface you’re aiming at.

Compressed air effectively removes dust from computers and other electronics without running the risk of damaging the delicate hardware inside. A simple monthly air cleaning can do wonders for many electronics.

2. Isopropyl Alcohol and Cotton Swabs

Successfully cleaning within small cracks on electronics, such as space between keys on a keyboard, can be a tricky task. To make matters worse, water and water-based cleaning solutions are often risky to use when cleaning, as it may damage the equipment.

Isopropyl alcohol is the favoured cleaning solution for electronics because it dries extremely quickly. This means that if any liquid manages to reach the circuitry, it’ll quickly dry and no damage will be incurred. Another benefit of using isopropyl is that it’s an effective anti-bacterial agent and disinfectant, which is an excellent bonus for devices such as keyboards and mice.

Combining Isopropyl alcohol with cotton swabs allows you to easily reach even the smallest of recesses, which ensures a total deep clean is possible.

3. Microfiber Cloth

Cleaning off the large surface areas of many electronics, or the delicate screens of computer monitors can be a hassle without the correct equipment. Soap and water are yet again off the table due to the presence of delicate circuitry, but isopropyl and cotton swabs aren’t to scale. The miracle solution is actually a simple cloth, a microfiber cloth to be exact.

Microfiber cloths consist of fibres far smaller than cotton or nylon alternatives. When you wipe down a surface with a microfiber cloth, even the smallest, microscopic dust particles are caught. This is because microfiber cloths actually have an adhesive attraction to dust and dirt particles. This makes them ideal for cleaning large surfaces.

4. An Anti-static wrist wrap

If the internals of a piece of equipment are simply too dirty to clean without getting hands-on, it’s time to break out an anti-static wrist wrap. Anti-static wrist wraps are an essential tool when handling the delicate circuitry inside of many electronics, as simple static currents can destroy the equipment in an instant.

By wearing an anti-static wrist strap and correctly grounding the other end, you eliminate the possibility of damaging the equipment, which lets you get more hands-on with the cleaning process.

Each of the above tools are inexpensive and easy to use. Make a schedule and take some time every month to maintain your electronics, and you’ll save big long-term. Good luck!

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