Moving offices can be an exciting time for many businesses. The move comes with the prospect of growth and a larger, more suitable workspace. However, relocating your office from one location to another can be a stressful process when not done strategically. There are several key points to remember when preparing for an office move in order to minimize mistakes and reduce stress levels for all involved.
Look below to discover some common mistakes to avoid during the moving process.
1. Failing to Assign a Leader
When planning a move, it’s a good idea to choose a skilled and organized member of your management team to oversee the whole process. This way, there will be fewer risks of poor communication between parties, and there will always be somebody to go to for help and direction during the move.
2. No Checklists
It is paramount that the leader and any sub-leaders have adequate, clear, and concise checklists identifying who is responsible for which tasks and making note of an itinerary of what is to be moved. The list could also include timelines for the actual moving day.
Lists can easily get out of hand and become longwinded and confusing, so ensure that the list is short and effective to provide clarity to anybody looking at it.
3. Failing to Declutter the Office
When planning a move and working with professional movers, it’s essential that, in the days leading up to the actual moving day, you are minimizing items to move and getting rid of anything that is not used within your workspace.
It only makes the situation more stressful with a large number of items to move that serve no purpose in the business environment. Decluttering the workspace will not only make it easier for all involved to pack and move, but it will also make your new workspace look fresh and inviting, creating a positive new environment for your workforce and clients.
4. Lack of Communication
One of the most common mistakes managers make when planning to relocate is failing to tell staff straight away. By keeping staff in the dark, this creates a low sense of morale in the office. By ensuring all workers know all of the details well in advance and throughout the process, you can increase productivity when you need help with certain moving tasks while keeping morale strong.
5. Not Planning the Layout
When choosing a new office, fully check over the new space and make decisions as to where everything will be going. Failure to do this may result in you arriving with all your equipment only to notice it does not fit and will not lay out the way you had planned it in your mind.
Always take measurements and try to create a strategic floorplan of your new office environment. This can also help staff transition if they know exactly where they will be placed in their new work area.
6. Forgetting about Technology
Don’t assume that your computers and other technological equipment will easily plug in and transition smoothly into your new office. It could be that the receptacles are not in any of the right spaces or that there are not enough receptacles for all equipment.
Check this out before you move to ensure your business can continue to run smoothly during the moving process, reducing the risk of losing profits and customers during this already-stressful time.
There are many critical mistakes that are commonly made during office moves. However, with careful and strategic planning, you can ensure you do not fall victim to these mistakes, meaning you will experience a smooth and low-stress moving process.